Request our FREE booklet

        "Unshackling your business with the Virtual Office"  

 

In just 19 pages, you'll learn: Why the "Traditional Office" is working against you What Virtual Office models are available How to implement a Virtual Office How to avoid the "fragmentation" problem

"Going Virtual" simplifies the way you do business  

... this booklet will get you started.

Click here to request one by e-mail    Click here to request one via our website

   (don't forget to tell us your postal address)

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Forget "Paperless", but "Less Paper" offices do work !

 

" I am fearful that the paper system...will ruin the state"

                (Andrew Jackson, U.S. President; died 1845)

 

We all know that the "Paperless" office will never happen, Andrew Jackson's comments  notwithstanding, people simply like paper too much. However, becoming a "Less-Paper" office will relegate paper to its proper role as a working document, rather than a prime source of corporate information.

 

Below is an extract from our booklet about the role of "Less-Paper". It's a "must do", whether you're working virtual or working in a traditional office environment.

 

If you're still paper-based, get started by talking to us today - making the change is remarkably easy and the results are dramatic.

 

The role of "Less-Paper" in a Virtual Office

For many years now, there have been predictions of a “Paper-less Office”. Take it from us – it won’t happen in our lifetime! However, the “Less Paper Office” is available right-now, and you need to run a Less Paper Office, regardless of whether you run a Virtual Office or not.

In a Less-paper Office you’ll still have lots of paper because people simply like printing out documents and reading them – but they’ll be working copies only. The prime corporate documents are kept in electronic form. Don’t worry, with electronic versions you can still:

•         Use “highlight” colours

•         Scribble notes in the margins

•         Attach other bits of paper to them

•         Sort into piles such as “do today”, “important”

•         Throw them in the bin

Typically, moving to Less-paper means capturing all incoming documents electronically, as you probably already have electronic copies of outgoing documents. This process is happening slowly anyway, as incoming mail and paper-based documents are replaced by e-mail and hard-copy faxes are replaced by electronic equivalents. So you’re half way there already.

A small amount of proactive effort will see all incoming documents captured electronically at source, with all the associated benefits of electronic filing, reproduction, circulation, and backup.

The vast majority of businesses make the transition easily by adopting a “scan the document at source” policy, and providing suitable scanning equipment such as sheet-feeding scanners. Make it a priority to see personal sheet-feeding scanners working in an office environment – you’ll fall in love with them and they’ll remove any doubts you might have.

 Don’t worry about converting existing paper files to electronic form – it’s just another reason to delay, and another way the Traditional Office defends itself from change!  Pick a start date for going Less Paper and make sure everything is picked up from that point on. Let the existing files stay the way they are and perish in the normal manner – it’s amazing how little you’ll need to go back and reference them.

Resist the temptation to completely re-organise your filing system as part of going Less-Paper. Filing incoming documents under the same system you already use for outgoing ones will minimise the change required on day 1 and ensure a smooth implementation. You can re-organise your filing system on "day 2" when your "less-Paper" office is up and running.

Less Paper goes hand-in-hand with a Virtual Office. It’s all part of the Anybody, Anywhere, Anytime concept.

 

UPs and DOWNs Summary		UPs	DOWNs
		Ease of use	Paper handling and filing
		Productivity	Office costs

 

Already working "Less-Paper"?  click here to tell us about it.  We publish and credit the best comments and ideas

Like to chat about "Less-Paper" click here to request a free consultation.

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Like an "eager beaver" to review your corporate website?

Web presence is an important part of corporate promotion, whether you're "working virtual" or not.

If you'd like your website professionally reviewed for its initial-look-and-feel (for free), simply send us your website address. If selected, we'll arrange for your website to be reviewed by Eager Beaver Media and the review published in our next issue.

It's a great way to get some professional feedback on your website (which would normally cost $300) and also have your site promoted in the Virtual Memo newsletter.

To send us your website address click here.

Eager Beaver Media is an information strategy company that manages processes and content for print and online media; they contribute regularly to “The Age” and “Sydney Morning Herald”. Eager Beaver Media have no commercial relationship with Atac. For more information, visit www.eagerbeavermedia.com.

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Talk to us - it's FREE

 

Like to talk to us about "Less-Paper"...or anything else to do with running a Virtual Office?

 

We offer a FREE 1-hour consultation on any aspect of working in a Virtual Office.

 

Click here to drop us an e-mail & let us know what aspect(s) you're interested in, and we'll contact you to arrange a free consultation.

 

Naturally we'd like to help on a professional basis after that, but we are passionate about Virtual Office and will provide whatever help we can in the initial consultation; no charge and no obligation.

 

And don't forget our booklet on working smarter in a Virtual Office. To get one  click  here

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Next issue - How to access corporate data remotely

 

In our next issue we'll show you how to provide remote access to corporate data and how to ensure that any changes made are distributed to relevant staff - automatically!

 

Sharing files and information effectively is one of the major factors in any Virtual Office implementation. We'll show you one way of providing remote access simply, easily and securely...using standard facilities built in to MS Windows and MS Office.

 

If you'd like to contribute to the discussion on remote access, click here

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Useful Links - sources of information on Virtual Office

On our website at  www.atac.com.au/vo.htm you'll find copies of previous newsletters and links to other Virtual Office resources.

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Subscription Information

You've received this FREE  subscription to Virtual Memo as a registered subscriber to this or other Atac newsletters, as a business contact of Atac, or because you have previously shown an interest in related topics. 

To have a complimentary copy sent to someone else: click  here

We are always interested in your feedback. If you already work in a Virtual Office then we'd like to hear (and maybe publish) your story. We also publish and credit the best comments / suggestions / ideas we receive.

To provide feedback of any type: click here

To subscribe: click here

To unsubscribe completely: click here ___________________________________________________

About Atac

You can find out more about Atac Pty Ltd, Virtual Office, and what else  we do at www.atac.com.au

We've worked in our own Virtual Office – every day – for nearly three years. We've found it more productive, more rewarding, less stressful, and we’re working better as a team than ever before.

That's why we are such passionate advocates for Virtual Office and why we've become the leading Virtual Office consultants in our region. We publish this newsletter as a general information service to any company looking to implement their own Virtual Office.

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